I have received many emails in the past couple of days about HB 477, “Government Records Amendments,” or GRAMA, http://le.utah.gov/~2011/htmdoc/hbillhtm/HB0477.htm. I’d like to thank all who’ve written me on this issue and it is clear that many are unhappy with my vote and I can truly appreciate that. Although I was frustrated by the way the bill went through the legislative process without a chance to get public input on the content of the bill, I did vote yes on the bill. While it is very easy for me to entertain the notion that it may have been the wrong vote, in the moment I voted the way I did for a couple of reasons:
1. HB 477 gets us into the 21st century. GRAMA was passed in 1992, a world away from where we are today in terms of communication and technology. Even it’s title (Government Records Access Management Act) indicates it was for government records, but what constitutes a government record? When it was signed into law there were no tweets, emails, text messages, or blogs. I am 100% in favor of openness and transparency and strive to adhere to those principles as a legislator through all the means listed above in addition to posting every vote I’ve ever taken on the internet.
When GRAMA was originally written a conversation was not deemed a record, whereas correspondence was typically deemed a record. Texting is more similar to a conversation and email is typically more similar to a traditional letter. HB477 recognizing this evolution of technology and adapts GRAMA to accommodate to the new technologies. The goal of HB 477 is to restore the open records law to it’s original intent while maintaining the public trust and acclaim for transparency that Utah has earned.
For instance, I carried a bill this session, HB 410, which would list as private a voter’s birth month and date on their voter registration information, which is primarily a public record. In doing research on the balance in other states of public/private information in general and specifically as it related to voter registration information Utah stood out as having an unusually high bar for openness that exceeds the majority of the states I studied.
Additionally, the bill restores the balancing test of preponderance. A government is typically free to release a protected record whenever it chooses but it is required to release a protected record “if the person or party seeking disclosure of the record has established that, by a preponderance of the evidence, the public interest favoring access outweighs the interest favoring restriction of access.”
2. HB 477 clarifies appropriate fees associated with GRAMA requests. Many GRAMA requests have a fee assessed to the individual/entity placing the request. Others are funded at the expense of the taxpayer. However, he current language of GRAMA greatly discourages charging. HB 477 allows fees to be waived, but adds that judgment deem if it is “an appropriate use of taxpayer funds and resources.” Some requests are simple and others are quite extensive, sometimes not even aimed at retrieving a specific piece of information. While speaking about this yesterday I had someone involved in a state-wide race confide to me that they had submitted multiple GRAMA requests on their opponent simply looking for anything they could use against them, with nothing specific in mind. This is “electronic trolling” and should not be funded by the taxpayer. For standard requests, many of which are small in nature and are generated by individuals rather than media outlets, there will likely be no change. For voluminous requests the governmental entity will no longer be highly discouraged from waiving the fee and allowing for this costly, taxpayer-funded “electronic trolling.”
What else does HB 477 do?
As to the bill specifically, the first ten or so pages are simple codifications of code, and there are other entire chunks of the bill that focus on rewording and cleaning up language. The nuts and bolts are:
1. HB 477 clarifies the original intent of GRAMA in that government agencies can continue to determine for themselves whether to charge those who request public information based on the burden it will place on the taxpayer. See additional explanation on fees above. The fee section of the bill starts at Line 602. First 15 minutes of service are free (Line 656).
2. Defines what is a public record, and does NOT include (starting at Line 515 of the bill): voice mail, texts, instant message, video chat. Also it protects personal email addresses and other personal electronic or online addresses (Line 1063).
3. Clarifies the appeals process for denial of information, and that appeal decisions should be based upon determination of if the party seeking disclosure of the record has established that, by a preponderance of the evidence, the public interest favoring access outweighs the interest favoring restriction of access (Line 1535).
Where can the public continue to find openness in government?
1. The state transparency site provides easy access to the public can view financial dealings of state government. http://www.utah.gov/transparency/index.html;jsessionid=2960d452c72d50345586a3e2dd89
2. Many other documents specifically dealing with legislative budgets and other issues can be found at le.utah.gov.
3. The state Elections Office maintains an updated database of all candidate, political group, and lobbyist disclosures at http://disclosures.utah.gov/
4. Conflict of interest forms for all elected official are available at http://utah.gov/house/representatives.html.
5. Public meetings agendas are available online at http://www.utah.gov/pmn/index.html.
6. Live video and audio streaming of floor time for both the Senate and House are available at le.utah.gov and audio is typically available for most committee meetings. These are archived going back many years.
7. And of course GRAMA requests are still an available tool for the public.
What was the scope of GRAMA requests?
1. Since the beginning of this legislative session, the legislature has received 10 GRAMA requests. Some are so broad so as to require thousands of pieces of information. Legislative attorneys spent an estimated 400 hours over the past year alone complying with GRAMA requests. I was included in several GRAMA requests last summer that required dozens of hours of my time combing through my work and personal emails searching for all communication with several individuals over a period of 3 years.
2. West Valley City had to deal with a request for all land-use decisions over the past 30 years, it took 1 full time person 3 months, including multiple reviews by other staff, to fill the request. Costs approached $30,000.
3. The Governor’s office filled 30 GRAMA requests last year, releasing 1,900 documents after poring over tens of thousands of them.
Other places you can read about GRAMA and HB 477:
1. At utahreps.net, an official Utah House of Representatives blog/website, you can read an excellent analysis of HB 477 written by Majority Leader Brad Dee, http://www.utahreps.net/utah-legislature/house-bill-477
2. Rep. John Dougall, the bill sponsor, is engaging in specific questions re HB 477 on his facebook page.
I hope this has been helpful in understanding how I got to my yes vote. For many of you I suspect this is much more information than you were expecting. If you’re still in opposition and determined to defeat this bill, you can contact Governor Herbert to request that he veto the bill. Feel free to contact me again regarding this or any other issue. Your input is important to me. Thanks again.